Manner Monday: Thank-you note 4-3-2-1

As seen on:

Thank-you note countdown: 4-3-2-1

Ask a group of people how many of them like to write thank-you notes and you will see a few hands hesitantly go up in the air.  Ask the same group, how many like to receive thank-you notes, and you’ll find a sea of waving hands.

Consistently, the comments from those who are not so quick on the draw when it comes to putting the pen to the paper are:

  • I don’t have time
  • I don’t know what to say
  • My handwriting is bad
  • …and the list goes on

Try breaking down the note writing process into these 4 easy steps:

Thank-you notes in 4-3-2-1:

4 – minutes.  It only takes, on average, 4 minutes to write a thank-you note.  That’s no time at all!!!  Keep some note cards handy in your brief case or handbag, for the next time you find yourself with a few extra minutes.

3 – lines. In addition to the Salutation and Signature, you really only need (at a minimum) 3, sincerely written, lines to communicate your appreciation.

  • Line 1, Thank the person for the gift (naming the gift).
  • Line 2, Talk about how much you appreciate the gift and/or how you plan to use it.  If you are not ‘in love’ with the gift, no need to fret, just focus on being grateful for the thought/gesture.
  • Line 3, ‘Wrap it up’, thanking them again, telling them how much you appreciate their friendship, or how much you look forward to seeing them again.

2 – days. I know, I know, technically more time is completely acceptable; but anything past 2 days and what are the real chances of getting the note into the mail.

1 – real stamp.  There is something special about receiving a personalized note in the mail, hey – it’s not a bill!!!   And there is something nostalgic about a real postage stamp.  When you run it through the postage meter, it just looses a little bit of that ‘special touch’.

We all know the importance of a thank-you note… Look at writing a note as an opportunity to put a smile on someone’s face and make their day, not as a chore in the midst of yours.

4 – minutes

3 – lines

2 – days

1 – real stamp

Please visit my post ‘What is Manner Monday?’ to learn more about how to make the most of Manner Monday. Do you have a ‘manner’ you would like to see covered on Manner Monday?  Feel free to send me your thoughts.

And, of course, please share ‘Manner Monday’ with your friends and colleagues. If you would like to subscribe to my newsletter and receive ‘Manner Monday’ in your inbox, please enter your email address in the ‘Subscribe to Newsletter’ box on the right.

‘Thank you’… and Happy Monday!

Copyright 2022